Rental Property Inventory Tracking
Know what you own, where it is, what condition it is in, and when it needs attention.
Inventory tracking helps landlords turn appliances, fixtures, and equipment into managed assets instead of mystery expenses that only appear when something breaks.
Who it's for
Landlords with appliances, HVAC units, fixtures, safety equipment, or room-level inventory to document.
What you get
Practical results this workflow delivers for your rental business.
Store make, model, serial number, warranty, condition, and replacement cost.
Attach photos for faster identification and documentation.
Connect inventory to maintenance schedules and service history.
Key capabilities
The building blocks behind inventory tracking in LandLordSpan.
- Inventory items grouped by property.
- Photo uploads, warranty dates, condition tracking, and service numbers.
- Warranty expiring and replacement-needed filters.
- Optional linked maintenance schedules on paid plans.
How it works
A simple step-by-step flow from setup to everyday use.
- 1
Step 1
Add an item and assign it to a property or location.
- 2
Step 2
Record identifying information, warranty, and condition.
- 3
Step 3
Attach photos and notes for future reference.
- 4
Step 4
Create or connect recurring service schedules when appropriate.
Honest details, no surprises
What to know about plan access and how this feature fits the rest of the platform.
Inventory tracking is included with Pro and Team.
Image upload and inventory APIs are gated to paid plans.
Inventory can feed into proactive maintenance planning.
Frequently asked questions
Quick answers about inventory tracking and plan access.
Can I upload photos of appliances?
Yes. Pro and Team include inventory photo uploads for supported image formats.
Can inventory items have maintenance schedules?
Yes. Inventory can be paired with proactive maintenance schedules on paid plans.
Related guides
Workflows that pair well with inventory tracking.
Maintenance Hub
Turn repair requests, recurring upkeep, and repair costs into one organized maintenance workflow.
Reports & Backups
Turn rental activity into owner visibility with financial reports, Schedule E summaries, and controlled data exports.
Property & Tenant Hub
Keep every property, tenant, lease date, and household detail in one searchable rental hub.